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    Elizabethtown College
   
 
  Oct 20, 2017
 
 
    
Student Handbook 2015-2016 [ARCHIVED CATALOG]

Residence Life


 

Residency Requirements

The College views residential life as an important part of a student’s college learning experience. All full-time undergraduate students are required to live in college-owned or leased residential facilities for the entirety of their undergraduate enrollment at Elizabethtown College, except when they are classified as commuters or are granted permission, in writing, by the Office of Residence Life to live elsewhere.

Housing is guaranteed for no more than eight (8) consecutive semesters after matriculation.

  • Current residential students who have taken an approved medical withdrawal or leave of absence will be guaranteed housing upon re-entry within the two semesters following the medical withdrawal or leave of absence.
  • If a student is formally classified as residing off campus, that student is no longer guaranteed College housing. Part-time and graduate students are not guaranteed housing but are encouraged to contact the Office of Residence Life regarding available housing options.

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Residency Agreement

The student is expected to be aware of all responsibilities set forth in the Residency Agreement, as well as all regulations, policies and standards as outlined in the Student Handbook and within each residential facility.

The following provisions are part of the Residency Agreement. Exceptions to any part of this Residency Agreement may be made if approved in writing by the Office of Residence Life or Dean of Students.Special conditions may apply depending on the student’s year of entry; please carefully review your agreement.

  • Students entering Elizabethtown College must sign a Residency Agreement to reserve a room in one of the residential facilities. Residency agreements are binding throughout a student’s undergraduate enrollment at Elizabethtown College. This agreement reserves space for the student and outlines the responsibilities of both the College and the student to safeguard the rights of all residents. The agreement is for room space without regard to designated residential facilities or specific rooms. The Residency Agreement states that students are required to live in College-owned residential facilities during their undergraduate experience at Elizabethtown College.

  • Students must apply to be released from the Residency Agreement if they wish to commute from a parent’s home (within a 30 mile range from campus) or live in an apartment off campus. The College only releases a certain number of students each year.

  • A student may not reserve housing without registering for the following semester or without signing a residency agreement.

  • Students and their families should not sign any off campus lease agreements prior to being formally released from the College Residency Agreement.

  • Misrepresentation of residential status is considered a violation of the College’s Residency Agreement, as well as the College’s Code of Conduct .

  •  The student is required to pay 50% of the annual traditional, standard room rate to the College if this Residency Agreement is broken without the permission of the Office of Residence Life.

Room Security and Privacy

All resident students are encouraged to lock their doors when absent from their rooms. The College is not responsible for the theft or other loss of money, valuables, or personal effects of resident students or their guests. Therefore, each student is advised to carry personal property insurance.

The College respects the basic privacy of the student at all times, but reserves the right to enter rooms should there be a reason to believe that College policies have been compromised or violated.  Also, student rooms may be entered for purposes of maintenance, repair, and routine/emergency health and safety/quality assurance inspections and in case of emergency. See Residence Access and Authorized Search.

Health and Safety Inspections

The Residence Life staff conducts health, safety, and wellness inspections at least once during each semester. The inspections promote safe, clean, and well-maintained living areas. In addition, the inspections provide opportunities for students to learn about their individual and community responsibilities for residential life.

Facility Maintenance

It may be necessary for College staff to enter student rooms for purposes of maintenance, repair, or routine health and safety/quality assurance inspection. An effort will be made not to interfere with the normal routine of student activities when such work must be done and to inform students when College staff and/or contractors must enter student rooms. College staff and contractors should be readily identifiable, and are required to provide identification upon request. Students should immediately contact Campus Security with any questions or concerns about non-residents in the building.

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Residential Standards

  • Bicycles and Skateboards: Bicycles may be stored only in designated areas in residence halls. Students are encouraged to lock their bikes. In-line skates and skateboards are not permitted to be used in any College-owned facility.  Hoverboards are not permitted in College buildings or on College property.
  • Electrical Appliances: Electrical outlets must not be overloaded. Students may use electrical devices in their rooms so long as the voltage demand does not exceed 115 volts, such as: radio, TV, CD, DVD, lamps, fans, and computers. Large amp speakers and sub-woofers are prohibited.  Microwave ovens are permitted; however, heating and cooking appliances with exposed elements (including hot plates and space heaters) may not be used because of potential fire hazards. Hot tubs are prohibited.
  • Fund Raising and Solicitation: Soliciting is not permitted on campus including college housing without the written authorization of the Dean of Students. In general, no solicitation requests involving personal gain, or by agencies or individuals from outside the College will be approved. In addition, door-to-door solicitation in residence halls by campus clubs, organizations, or individuals is prohibited.
  • Drying Racks: No drying racks are permitted in residential area hallways. Students who would like to use drying racks must keep them in their rooms or apartments. In the event of an emergency that requires students and staff to vacate the buildings the hallways must be free of all obstacles. Impediments such as drying racks in the hallways are a violation of NFPA Life Safety Code.
  • Golf: Because of the danger of personal injury and damage to property, hitting golf balls in and around residential areas is not permitted.
  • Grills: George Foreman grills are permitted on campus and college-owned grills may be used with permission from Residence Life. Other grills are strictly prohibited.
  • Halogen Lamps: Due to safety hazards associated with halogen lamps, their use is prohibited in student housing.
  • Personal Air Conditioning Units & Portable Heaters: Personal air conditioning units (units not supplied by Elizabethtown College) are not permitted for student use in any residential facility.  Due to safety hazards associated with space heaters, all portable heaters are prohibited.  Students requesting residential accommodations for health-related reasons should follow the procedure at the following link: http://www.etown.edu/offices/disability/Housing_accommodation.aspx.
  • Personal Items on Walls: Students are not permitted to hang items on the walls in the residence halls, except in their personal room. Items should not be hung on the walls in restrooms, hallways, laundry rooms, or common areas. If items are found hanging on walls outside of personal rooms, they will be removed by Facilities Management. Students should utilize College-approved adhesive when posting items on walls.
  • Potential Fire Hazards: Flammable materials are strictly prohibited in college housing. Candles are permitted in College owned housing for decorative purposes only, but may not be burned. Open flames of any kind, including incense, are not permitted. No materials or items (including tapestries) may be placed over exit signs, fire doors, or any electrical/HVAC fixture. Live Christmas trees are prohibited except those provided by the College and placed in designated locations in the residential facilities. Any decorations used must be made of flameproof or fire-resistant materials. Hoverboards are not permitted in College buildings or on College property.  The College reserves the right to require students to alter, change or remove any items deemed unsafe and hazardous.
  • Trash must be removed from the student’s room on a regular basis and placed in the appropriate trash receptacle provided by the College.
  • Recyclable Materials: There are containers on each hall for both paper products and for commingled materials. With guidance from the Resident Assistants, students set up a system to ensure that these hall containers are emptied at the pickup point in the building on a regular basis. Facilities Management collects the recyclables and takes them to the Brown Building where they are transported to their final destination. The College encourages students to take advantage of this opportunity to impact the environment in a positive way.
  • Smoking: Smoking is prohibited in all campus buildings including college housing. See the section on the Smoke Free Campus.
  • Windows: Egress through windows is prohibited; tampering with functionality of window screens and other window safety systems is prohibited.

Violations of residential facilities policies are resolved through administrative action or through the Student Code of Conduct procedures as outlined in Student Code of Conduct .

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General Policies and Procedures (listed alphabetically)

Building Exteriors

Students may not hang, drape, or display any banner, flag, or object from residential facility windows or on the exterior of any residential facility at any time.

Building Security

Residential facilities are locked at all times. Academic buildings are locked when classes are not in session. All residential and academic buildings are equipped with ID card access to exterior doors. Students are expected not to prop open doors. Campus phones are provided at convenient locations at each residence facility for student use.

Damage to Property

Students are expected to respectfully use College facilities. All damage to college-owned, leased or managed property, regardless of the reasons for the damage, should immediately be reported to a Resident Assistant or Campus Security.

  • Damage to property within student rooms is the responsibility of the students residing in the room.
  • Damage to public areas of residence facilities, outside of student rooms, will be charged to the student(s) responsible, or to the residents of the smallest living unit who can be held responsible.
  • Damage to property on the exterior of the residential building is charged to the student(s) responsible.

The Offices of Residence Life and Students Rights and Responsibilities are responsible for determining which individual(s), if any, is held financially responsible for the damage, and what disciplinary action, if any, is appropriate. Damage resulting from irresponsible or willful acts may result in disciplinary action beyond the restoration costs for repairs, replacement, or labor.

The Facilities Management department determines the cost of replacement or repairs for which the student(s) is responsible. Charges are made on the basis of estimated damage to existing College property and, in many instances, estimated labor charges. While charges for cost and/or replacement are made immediately following the occurrence of damage, the actual repair and/or replacement may be scheduled at a later date. This enables the Facilities Management department to consider how repair/replacement work may affect daily student activities. It also allows for consideration of projected repair/replacement/renovation schedules as determined by the College.

There are often incidents of vandalism that do not necessitate a repair to the facility but require special cleaning services. These incidents fall into two categories: a biohazard charge and a personal trash clean-up charge. The fee for biohazard clean-up is $100 and the fee for personal trash clean-up is $25 per garbage bag or $25 per hour of clean up time.

Students will be notified of each damage charge as it occurs via email. In addition, students will be notified of any monthly totals that accrue. Students will be billed at the end of the semester for all of the accrued charges.

A student has the right to appeal a damage charge in writing to the Office of Residence Life. This must occur within 10 days of the damage notice. A student should consult with an Area Coordinator if he/she has questions regarding the appeal process.

For additional information regarding damage investigation and billing, please contact the Office of Residence Life.

Guests and Visitors

See Guest and Visitor Policy .

Keys

Individual room keys are issued to students by Residence Life and Campus Security. A $35 charge is assessed for any key that is lost or not returned at the time the student leaves College housing. Residents are not permitted to have their room keys duplicated. The College ID card is a building key – see policies regarding college ID card.

Life Safety

Life safety systems are an essential for individual and community safety. To alter, obstruct, or in any way defeat the purpose of these systems is to place yourself and other students in harm’s way. Tampering with life safety systems will result in serious disciplinary action.

A student who knowingly tampers with a life safety system at Elizabethtown College may be fined up to $1,000. Should this same individual repeat such behavior, the individual will face disciplinary action which can result in separation from the College. The College may refer life safety violations to local law enforcement.

  • Elevators: Please observe the following related to elevators:
  • When there is smoke or fire in the building, do not use the elevator.
  • When elevator cars are overloaded, exceeding 125% of its rated capacity, they will normally stop.
  • There are emergency phones in all elevators with the exception of the freight elevator in Myer Hall.  
  • If you are stuck in an elevator, activate the phone and report the incident to Campus Security.
  • When you are stuck in an elevator, stay in the car until help arrives; the car is the safest place to be. Do not attempt to exit a car, even if the doors are open, if the car is more than 8” to 10” out of level.
  • Do not jump up and down in an elevator; it may cause the car to get stuck in the shaft.
  • Emergency Lighting: Emergency lighting is installed in all buildings on campus. Some are battery powered and some are powered by a generator. They are intended to provide lighting during times of emergency and/or when there is a loss in electrical power.
  • Exit Signs: Exit signs are installed to direct students to exits during times of emergency. It is important that they be illuminated at all times. If they are not illuminated, contact Facilities Management at 717.361.1408.
  • Fire: In the event of fire, immediately move to the closest exit alerting others to exit the building. If the fire alarm system has not been activated, activate a pull station along the way. Proceed to the designated assembly point and remain until dismissed by the officer in charge. Under no circumstances should students reenter the building until they are told that it is safe. Students should call 717.361.1111 and report the fire when they are out of harm’s way. Notify your Resident Assistant or the Area Coordinator immediately.
  • Fire Alarm Systems: Fire alarm systems are installed in all residence facilities. The system will alarm when products of combustion are sensed or when one of the pull stations is activated. Pull stations are generally located close to the exits. All residence buildings are equipped with smoke detectors. Yearly inspections are conducted by Facilities Management, Residence Life, and local service providers. Batteries needing replacement should be reported to Facilities Management.
  • Fire Drills: At least one fire drill will be held each semester. Designated assembly points exist for each residential facility (see table below). At the time of the drill each student will move to the closest exit and proceed to the assigned assembly point where a student accountability check will be conducted. Remain at your assigned place outside the building until you are told you may return to your room. Failure to vacate during fire drills will result in judicial action

 Building

 Assembly Point

 Brinser

 Brinser Field

 Founders

 Brinser Field

 Hackman Apartments

 Wolf  Field

 Myer

 Dell

 Ober

 Grass between Ober and Brinser

 Quads

 Soccer Field

 Royer

 Dell

 Schlosser

 Dell

 SDLC Houses

 Sidewalk across the street

  • Fire Extinguishers: Fire extinguishers are strategically located throughout all residence halls, townhouses, apartments, and SDLC’s. Students are encouraged to take the time to know where extinguishers are located, particularly those closest to their rooms. Resident assistants will familiarize students with the location of fire extinguishers. Extinguishers should be used on small fires only. If there is a large fire (working fire) leave the building immediately.
  • Smoke Detectors: Each residence hall room has a smoke detector that is monitored and supervised by Campus Security. It is important that the detectors remain in working order. If a problem is noted, it should be reported to Campus Security at (717) 361-1264.
  • Sprinklers: Sprinkler protection is installed in the Hackman Apartments and will automatically activate in the event of a fire. If the sprinkler system is activated report it immediately to Campus Security at (717) 361-1111.

Meal Plans

See Dining Services’ Webpage for current information.

Pets

Pets are not permitted in residential areas with the exception of non-carnivorous fish in an aquarium of ten (10) gallons or less capacity. Fish may be kept in student rooms with the agreement of all roommates. Service and assistance animals are permitted (See Animals on Campus for Disability Needs Policy ). All animals brought to the campus must be leashed and be under control at all times.

Quiet Hours

Courtesy hours are in effect at all times. This includes being courteous, considerate and respectful of others.

Quiet hours are from 11:00 p.m.–8:00 a.m., Sunday through Thursday; midnight–10:00 a.m., Friday and Saturday. The responsibility for quiet hours is shared by all residents. It is the student’s right and obligation to inform residents of disruptive activities.

Room Admittance

A fee is charged to a student (after one free room admittance) each time a Residence Life staff member unlocks a door in College-owned housing. Residence Life staff members charge $3 (student charge) for each room admit. Campus Security charges the student’s account $5 per admit to unlock a door. The one free room admittance does not apply to Campus Security.  Note:  This practice is effective after September 5 (fall semester) and January 23 (spring semester).

Room Furnishings

Room furnishings must not obstruct or hinder access to any room in College-owned housing. Water beds and lofts are not permitted. Alterations, additions, and/or unauthorized use of furnishings within the residence halls or other College-owned housing are prohibited. This includes, but is not limited to, moving furniture from public areas to individual rooms, removing College furniture from a room or building, moving College-owned furniture from lounges and/or onto balconies or roofs, painting or applying adhesive backed wall-coverings to any window, ceiling, floor, wall, or furniture surface. (A maximum fine of $50 per day, per piece of furniture, may be imposed for college furniture moved from its intended location, including balconies or roofs, plus replacement and/or repair costs.) The use of bed risers, cinder blocks or other materials to raise beds/furniture off the floor is strictly prohibited due to safety concerns. All college furniture should remain indoors. Students found responsible for moving college furniture outdoors may be subject to disciplinary action and/or will be charged for any damages that occur in the process of moving furniture.

Storage

Information regarding off-campus storage options is available at the Office of Residence Life.

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