The Elizabethtown College living-learning community affirms the values of peace, non-violence, human dignity, and social justice. These foundational values influence our high community standards for personal behavior, integrity, and social responsibility. All individuals who accept admission to Elizabethtown College are responsible for upholding the Student Code of Conduct, the Pledge of Integrity , and all other standards of the College in their own conduct and by reporting the unacceptable behavior of others.
While many College policies align with federal and Commonwealth laws, students are reminded that their personal conduct must exceed the requirements of the law to meet the standards of the Elizabethtown College community. As full community members, all students are expected to act with respect toward other persons and their property. Students will be challenged to make reflective ethical decisions and to seek just outcomes in all situations both on and off campus.
Elizabethtown College students enjoy the right to make independent decisions, to express diverse opinions, and to advocate for change with a commitment to civil discourse and human dignity. Personal behavior should never diminish the integrity or interfere with the wellbeing of the Elizabethtown College community.
The Student Code of Conduct has been developed to promote a healthy and safe environment for learning, to notify students of prohibited behavior at Elizabethtown College, and to advise them of college procedures for resolving violations of community standards and policies. When violations occur, the College can impose sanctions on individual students and campus organizations found responsible for the violations. Sanctions are intended to promote greater self-awareness and improved ethical decision making while supporting the rights of other community members. In some cases student behavior may result in temporary or permanent separation from the College.
The Vice President of Student Life is responsible for the Student Code of Conduct and the student conduct and appeal processes. The Vice President of Student Life has the authority to intervene at any point, as deemed necessary, to maintain the safety of individuals, to protect property, to assure continuation of the educational process and to preserve the integrity of the College.
The Vice President of Student Life may develop policies for the administration of the conduct system and procedural rules for resolution proceedings that are consistent with provisions of the Student Code of Conduct. In general, the Director of Student Rights and Responsibilities and Associate Vice President of Student Life shall have responsibility for ongoing management of the student conduct process.
The Director of Student Rights and Responsibilities shall determine which Student Conduct Administrator(s) shall be authorized to hear and decide upon outcomes for each matter. All Student Conduct Administrators are expected to participate in annual professional development.
Interpretation and Revision
A question of interpretation regarding the Student Code of Conduct shall be referred to the Vice President of Student Life, for final determination.
The College reserves the right to amend the Student Handbook or other current regulations as deemed necessary for the protection of property and/or the general welfare of the college community. If revisions are made during the academic year, students will be notified through standard campus communications of any new rule or amendment of existing policy. The Student Code of Conduct shall be reviewed annually under the direction of the Vice President of Student Life and the Student Handbook will be published on the College website prior to the start of the fall semester. Community members are encouraged to comment on the Student Code of Conduct or to make recommendations for its revision at the regular meetings of the Student Senate.
The jurisdiction of the Elizabethtown College Student Code of Conduct and other college policies include behavior (1) that occurs on college premises, in online learning communities, or other activities via college-owned networks/servers, (2) that occurs at college-sponsored or college-supervised programs and events regardless of location, (3) that occurs off college premises when the behavior may adversely affect the Elizabethtown community or its reputation, including but not limited to violations of the Elizabethtown College Alcohol and other Drug Policy, or (4) which relates to any facet of the relationship between Elizabethtown College and the student.
The College may pursue disciplinary action against a student at the same time the student is facing criminal charges even if the criminal prosecution is pending, has been dismissed, or the charges have been reduced. The College may refer student conduct violations to law enforcement. The Student Code of Conduct shall apply where conduct occurs before classes begin, during breaks, and when student conduct is discovered after the degree is awarded.
- The term College means Elizabethtown College.
- The term student includes all persons taking or auditing courses in the traditional program at the College, either full time or part time, pursuing undergraduate or graduate studies. Persons who withdraw after allegedly violating the Student Code of Conduct, who are not officially enrolled for a particular period of time but who have a continuing relationship with the College or who have been notified of their acceptance for admission are considered students, as are persons living in college residence halls although not enrolled in this institution.
- The term faculty member means any person hired by the College to conduct classroom activities.
- The term College official includes any person employed by the College performing assigned administrative or professional responsibilities.
- The term member of the College community includes any person who is a student, faculty member, College official, or any other person employed by the College. A person’s status in a particular situation shall be determined by the Vice President of Student Life.
- The term College premises includes all land, buildings, facilities, and other property in the possession of or owned, used, leased, operated, controlled, or supervised by the College (including adjacent streets and sidewalks).
- The term organization means any number of persons who have complied with the formal requirements for College recognition. All student organizations must be registered with Student Senate.
- The term Student Conduct Administrator means the Director of Student Rights or Responsibilities or designee authorized to review complaints, issue simple resolution opportunities, conduct formal resolutions, and impose sanctions upon students or organizations found to have violated the Student Code of Conduct.
- The term Appeal Officer means a college staff or administrator who considers an appeal of a Student Conduct Administrator’s decision or of the sanctions imposed.
- The term ―will and shall are used in the imperative sense.
- The term ―may is used in the permissive sense.
- The Vice President for Student Life (referred to as Vice President of Student Life in this handbook) is that person designated by the President of the College to be responsible for all aspects of student life and shall be responsible for the administration of the Student Code of Conduct.
- The term policy is defined as the written regulations of the College as found in, but not limited to, the Student Handbook, the College web pages (all departments), and the College Catalog.
- The term ―Complainant means any person who submits a complaint alleging that a student may have violated any portion of the Student Code of Conduct.
- The term Respondent means any student or student organization alleged to have violated the Student Code of Conduct.
- The term charge refers to a formal notification to a student of an alleged violation of the Student Code of Conduct.
Elizabethtown College is concerned about the health and safety of its students. This provision is designed to encourage responsible engagement on the part of any student involved in or aware of any health or safety emergency including, but not limited to, alcohol or other drugs, physical violence, sexual assault or mental health. The College recognizes student reluctance to report such emergencies in light of consequences specified in the Student Code of Conduct. However, Elizabethtown College is committed to reducing perceived barriers to effective reporting and response to life-threatening emergencies.
Take immediate action if you are aware of any health or safety emergency. You (and the person needing assistance) will not be subject to the student conduct process if you call on behalf of another student, friend or guest, and follow the guidelines of the Amnesty Provision listed below. The critical concern for you and others involved is to seek immediate help from a qualified professional.
In the event of any health or safety emergency, students should activate the Amnesty response by:
- Calling Campus Security 717.361.1111 or 911.
- Remaining with the individual(s) experiencing the emergency.
- Participating in the emergency response by providing medical team or Campus Security with all information essential for an effective and timely intervention.
Amnesty may not apply to other violations of college policy associated with the incident. For example, if the College has evidence of related physical or sexual violence, possession of “date-rape” drugs that induce incapacitation, hazing, or drug offenses beyond mere possession, Amnesty may not apply. The College reserves the right to review the incident if the student has activated Amnesty more than one time.
Students who experience a personal health or safety emergency that results in being transported to the hospital are required to meet with the Director of Student Wellness for assistance in connecting with support resources. In some situations, other student(s) involved may be contacted by the Vice President of Student Life or designee.
Any individuals who believe they have been sexually assaulted after consuming alcohol or other drugs and those who are witness to this type of assault are strongly encouraged to come forward without fear of college disciplinary action.
In all cases, the Vice President of Student Life or designee will determine the applicability of Amnesty and may refer the incident to the Office of Student Rights and Responsibilities.
It is the duty of all students to conduct themselves in a manner consistent with College regulations and to help others do likewise. In all instances, students are considered fully responsible for their own actions and personal well-being. Students also are encouraged to be mindful of the well-being of others. Any behavior which puts health or safety at risk or which infringes on the rights of others shall not be condoned.
Students are expected to uphold the following Standards of Conduct and all other College policies and regulations. Any student found to have committed or to have attempted to commit the following misconduct or to have violated any other College policy contained in College publications is subject to Elizabethtown College disciplinary processes and sanctions.
1. Academic Misconduct: See College Catalog Academic Policies.
2. Alcohol Policy Violation: See Alcohol and Other Drug Policy (AOD) for complete description.
3. Business Ventures – The use of college facilities, resources, or other property including computers and network servers for business purposes of any nature is prohibited. Serving as agents for business firms or engaging in business ventures that involve solicitations or the giving and receiving of goods, services, or money is strictly prohibited. Students involved in entrepreneurship through the Elizabethtown College Academic Departments or Social Enterprise Institute, must petition the Vice President of Student Life for an exception for business initiatives.
4. Complicity – Any effort to condone or encourage a violation of College policy. Students are expected to uphold college policies and to remove themselves from situations where college policies are being violated and report such incidents to Campus Security.
5. Discrimination and Harassment – Any behavior, verbal or physical, written or electronic, which creates an intimidating, hostile, or offensive work, learning, or living environment, particularly if questionable behavior is repeated and/or if it continues after the offending party is informed of the objectionable and/or inappropriate nature of the behavior, and which is based on individual characteristics including race, ethnicity, gender, sex, sexual orientation or gender expression, age, disability, religion, marital status, ancestry, veteran status, or any other legally protected status. This includes bullying, bias-motivated incidents, and hate crimes. See Policies Against Discrimination, Harassment, and Bullying and Policy Regarding Sexual Harassment, Sexual Misconduct (including Sexual Assault), Sexual Exploitation, Stalking, Dating Violence, and Domestic Violence.
6. Dishonesty—Acts of dishonesty include but are not limited to:
- Cheating, plagiarism, or other forms of academic dishonesty (see #1);
- Furnishing false information to any college official, faculty member, or office, including but not limited to use, possession, or provision of false identification;
- Falsification, distortion, or misrepresentation of information in any student conduct process or investigation;
- Submitting a false allegation of misconduct;
- Alteration or misuse of any college document, record, or instrument of identification;
- Concealing one’s identity individually or collectively for the purpose of avoiding the consequences of illegal, irresponsible, or inconsiderate behavior;
- Surreptitious audio recording, photography, or videography, and/or posting of images to social media sites, etc. without expressed permission of all parties.
- Tampering with the election of any College-recognized organization.
7. Disruptive/disorderly conduct including but not limited to:
- Infringing on the rights of other members of the College community;
- Attempting to discourage an individual’s proper participation in, or use of the student conduct system;
- Disruption, interference or obstruction of teaching, research, administrative, or disciplinary proceedings, other College processes or activities, including its public-service functions on- or off-campus, or other authorized non-College activities, when the act occurs on College premises;
- Breach of peace; or aiding abetting, or procuring another person to breach the peace (which includes not only on-campus Code of Conduct violations, but also violations of Borough noise ordinances—see Elizabethtown Borough Noise Ordinances below);
- Leading or inciting others to disrupt scheduled and/or normal activities or proceedings within any campus building or area.
8. Drug Policy Violation—See Alcohol and Other Drug Policy (AOD) for complete details.
9. Endangering Safety or Wellbeing of Others – including but not limited to:
- Behavior that endangers safety/health of others or threats to cause such action;
- Intentionally initiating or causing to be initiated any false warning or threat of fire or other safety emergency, interfering or tampering with safety or emergency response systems; intentional false activation of any safety alarm; failure to comply with fire safety regulations or officials during a fire safety drill or other evacuation;
- Physical assault
- Starting a fire or providing conditions where a fire is likely to occur or continue;
- Open burning including bonfires;
- Adulteration of food or beverages, the intentional placement of drugs or other illicit substances into the food or beverage to be consumed by others, and without their knowledge and consent.
- Inappropriate use of personal self-defense resources such as pepper spray.
10. Failure to comply or cooperate with the reasonable request or direction of a college official. Including but not limited to:
- Failure to identify oneself to College officials when requested;
- Failure to comply with the summons of a Student Conduct Administrator or College official;
- Failure to comply with sanction(s) imposed under the Student Code of Conduct;
- Failure to comply with interim actions;
- Failure to ocmply with a no-communication/no-contact directive;
- Failure to comply with police/fire safety personnel acting in performance of their duties.
11. Gambling for money or stakes representing money or for any other form or monetary reimbursement is prohibited. Student athletes should refer to NCAA regulation regarding gambling. All raffles must be approved by the Vice President of Student Life’ Office and coordinated through the Business Office. No raffles may be conducted without prior approval from both offices. Organizations may conduct raffles under the following conditions:
- Raffle is conducted by a College office or recognized organization;
- Prizes are donated by an individual, firm or other organization;
- Proceeds benefit the organization or a recognized charity.
12. Guest Policy Violation – Students must register overnight guests according to the Guest and Visitor Policy. Students are responsible for the behavior of their guest. See Guest and Visitor Policy .
13. Hazing Policy Violations – See Policy Regarding Hazing .
14. Housing Policy Violation – Any violation of Residence Life Policy and Procedures .
15.Lewd or indecent conduct—included but not limited to:
- Public nudity
- Public intoxication, urination, or defecation
- Engaging in consensual sexual activity in public
16. Retaliation – Any action by any person that is perceived as intimidating, hostile, harassing, or violent that is directed toward any Complainant, witness, or other person associated with a misconduct complaint or student conduct process.
17. Sexual Harassment, Sexual Misconduct, Sexual Exploitation, Stalking, Dating Violence, and Domestic Violence Policy Violation – Including but not limited to sexual misconduct, sexual assault, sexual harassment, sexual violence, stalking, dating violence, domestic violence, or other inappropriate sexual behavior. See Policy Regarding Sexual Harassment, Sexual Misconduct (including Sexual Assault), Sexual Exploitation, Stalking, Dating Violence, and Domestic Violence .
18. Smoking is prohibited at all times in all College-owned facilities. Smoking, including use of electronic nicotine delivery systems, is restricted to designated areas.
19. Theft of property or resources belonging to individuals or the College; possession of stolen property; this also includes College computer and network resources as described in the Information Technology Acceptable Use Policy.
20. Unauthorized possession, use, or sharing of College resources including but not limited to college keys, ID cards, access codes, College electronic resources, and the unauthorized entry, presence in, or use of College premises, including entering/exiting/passing through a window or hatch.
21. Vandalism, damage to property – Damage to or misuse of college or other property. Incidents of institutional vandalism may be referred to law enforcement.
22. Violation of any College policy, rule, or regulation published in hard copy or available electronically on the College web site.
23. Violation of federal, state, or local law – students are responsible for upholding all federal, state, and local laws and ordinances and should report any violation of federal, state, or local law to the Vice President of Student Life.
24. Weapons, firearms, explosive devices – This restriction includes but is not limited to: use, possession, or storage of weapons, firearms, and other dangerous articles or substances including any weapon prohibited by local, state or federal law. This may include but is not limited to air rifles, BB or pellet guns, firearms, and weapons including knives and swords, ammunition and shell casings, gunpowder, fireworks, explosives, or other flammable substances. Any such articles or substances will be confiscated by Campus Security.
Elizabethtown Borough Noise Ordinances
Elizabethtown College students are expected to be responsible members both of the College community and of the Elizabethtown Borough community. Breaching the peace is a violation not only of college policy, but also of Elizabethtown Borough Ordinances.
It is illegal in the Borough of Elizabethtown to cause, or permit other people to cause, noise disturbances including:
- Any sound amplification system within a vehicle which can be heard at a distance of 50 feet or more from the source,
- Any sound that is plainly audible across a property line between the hours of 9:00pm and 7:00am,
- Yelling, shouting, hooting, whistling, singing, or creating any other noise disturbance on the public streets, public spaces, or public rights-of-way which causes a noise disturbance across a property line between the hours of 9:00 pm and 7:00 am.
Each day that any violation of these ordinances takes place will be considered a separate offense. Any violation of these Borough ordinances may result in fines of no less than $50 and no more than $600 plus costs, and failure to pay the given fines and costs may result in imprisonment for up to 30 days.
This information is current as of the time of the initial publication of the 2018-19 Student Handbook. Ordinances may be updated and amended by Borough officials at any time. A copy of the current Borough Ordinances may be obtained upon request at the Borough Offices at 600 South Hanover Street, Elizabethtown, PA.
College conduct proceedings may be instituted against a student charged with violation of a law which is also a violation of the Student Code of Conduct, for example, if both violations result from the same factual situation, without regard to the pendency of civil litigation in court or criminal arrest and prosecution. Proceedings under this Student Code of Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus.
When a student is charged by federal, state, or local authorities with a violation of law, the College will not request or agree to special consideration for that individual because of status as a student. If the alleged offense is also the subject of a proceeding before a judicial body under the Student Code of Conduct; however, the College may advise off-campus authorities of the existence of the Student Code of Conduct and related processes and of how such matters will be handled internally within the College community.
The College will cooperate fully with law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators. To the extent possible, students will be informed in advance of any release of information related to a criminal investigation.
Individual students, and faculty and staff members, acting in their personal capacities, remain free to interact with governmental representatives as they deem appropriate.
Criminal Convictions and Implications for Federal Student Aid
By law, some students who have drug-related or sexual offense convictions under any federal or state law may be ineligible for federal student aid. According to the law, if you are convicted of a drug-related offense during a period of enrollment for which you are receiving federal student aid, you may face these restrictions:
For possession of illegal drugs, you are ineligible for Federal student aid from the date of conviction (not arrest) for:
- 1 year for a first offense
- 2 years for a second offense
- Indefinitely for a third offense
For selling or conspiring to sell illegal drugs, you are ineligible for Federal student aid from the date of conviction (not arrest) for:
- 2 years for a first offense
- Indefinitely for a second offense
If a student loses federal student aid eligibility due to a drug conviction, the College will provide written notice describing the ways in which the student can regain eligibility.
A student cannot receive a Pell Grant if the student is subject to an involuntary civil commitment following incarceration for a sexual offense (as determined under the FBI’s Uniform Crime Reporting Program).
For information about specific legal implications, please consult the U.S. Department of Education Federal Student Aid webpage.
Making a Report of Student Misconduct
Any member of the College community may file a report to Campus Security or the Office of Student Rights and Responsibilities. Reports should be submitted as soon as possible.
- Campus Security, 605 South Mount Joy Street, 717.361.1264
- Office of Student Rights & Responsibilities, Residence Life Building, 541 South Mount Joy Street, 717.361.1197
Any member of the College community may also file a report by using the ECTipline (non-emergency reports only). In case of emergency, call 911 or Campus Security at 717.361.1111.
- Call 855.696.1899. A representative is available 24/7.
- The ECTipline provides an option for making an anonymous report of a non-emergency.
The College reserves the right to assume the role of Complainant and to refer student misconduct to local law enforcement.
Note: Reports of sexual harassment, sexual misconduct, sexual exploitation, stalking, domestic violence, and dating violence should be filed with the Title IX Coordinator and will be resolved in accordance with the College’s Policy Regarding Sexual Harassment, Sexual Misconduct (including Sexual Assault), Sexual Exploitation, Stalking, Dating Violence, and Domestic Violence .
Assessing the Report and Gathering Relevant Information
The Office of Student Rights & Responsibilities and/or Campus Security may conduct an assessment to better understand the issue and/or collect additional information. This assessment may include individual or group interviews, review of college files or other relevant information. The assessment may yield sufficient information to proceed with a student conduct process. In some cases the assessment may not support a student conduct response. In either case, the Complainant will be informed of recommendations for resolution pathways.
Interim Action is administrative action taken by the Vice President of Student Life or designee during the assessment or investigative process prior to resolution. Interim Action may include any restriction necessary to (a) ensure the safety and well-being of members of the College community including the Complainant and Respondent, (b) to preserve and protect College property; or c) to protect the integrity of normal operations and procedures of the College. At the discretion of the Vice President of Student Life or designee, the Interim Action may include but is not limited to interim separation and restriction from attending classes and accessing the residence halls and/or other campus facilities. Students may also be denied participation in other College activities or privileges for which the student might otherwise be eligible including academic course registration and housing selection through the imposition of a VP of Student Life Hold. Interim Action does not replace the Formal Resolution which shall proceed on the normal schedule, up to and through any Appeal, if required. Interim Action(s) remains in effect through any appeal process.
Steps for Resolution
Mediation or Restorative Resolution may be used if the involved students and Director of Student Rights & Responsibilities (DSRR) agree that this resolution option is reasonable and appropriate. Mediation and restorative resolution are never used in cases of physical violence. A mediator or conference facilitator will be assigned by the DSRR.
- Parties of mediation or restorative resolution will be expected to honor the outcome(s) of the process. Documentation of the process will be placed in the student’s confidential file. If the matter cannot be resolved by mutual agreement, or parties do not comply with the outcome, the matter may be referred for a Formal Resolution.
Simple Resolution is a formal written response to minor violations of the Student Code of Conduct. The Office of Student Rights & Responsibilities assesses relevant documents and determines the student is responsible for a violation of the Student Code of Conduct. The Respondent receives notification of policy violations(s) along with recommended sanctions. If a Respondent agrees with the assessment, accepts responsibility for the violation(s) and agrees with the sanction recommendation(s), a record of the Simple Resolution will be maintained in the student’s confidential file along with any supporting information. If a Respondent does not agree with a Simple Resolution outcome, the Respondent has five (5) business days to request a Formal Resolution.
A Formal Resolution is an interactive response to a violation of the Student Code of Conduct. A Formal Resolution procedure will be followed when the Director of Student Rights & Responsibilities (DSRR) determines a Formal Resolution is necessary.
The DSRR or other Student Conduct Administrator (designee) will review all relevant information including investigative notes and witness statements and send written notification to the Respondent(s) listing the alleged violations and the date of the Formal Resolution meeting. At the discretion of the Student Conduct Administrator (depending on the level of violation), the date of the Formal Resolution meeting will be between three and seven (3-7) business days from the date of the referral to the Office of Student Rights & Responsibilities, barring any extenuating circumstances. This time frame will allow the parties to reasonably prepare for the Formal Resolution meeting. Formal Resolution meeting dates and times may be changed or expedited by the DSRR or designee when there is concern for the health and safety of college community members, a concern for property, or when additional information is being gathered.
The Respondent is expected to participate in a Formal Resolution. If a Respondent fails to appear for the meeting, the process will continue and the information in support of the allegations will be considered in order to determine whether or not the Respondent has violated the Student Code of Conduct.
The Formal Resolution meeting will be conducted by the DSRR or other Student Conduct Administrator (designee) in a confidential setting. The process shall be prompt, fair and impartial through to resolution.
The DSRR typically reviews cases that may result in separation from the College. In cases involving more than one Respondent, the DSRR, may permit the Formal Resolution meeting concerning each student to be conducted separately or jointly.
During the Formal Resolution meeting, the DSRR or designee meets individually with the Respondent(s) to present an overview of the allegations. The alleged violations are explained as well as the range of possible and reasonable sanctions. During this meeting, the Respondent has the opportunity to provide a personal perspective and to ask questions. Similarly, in a separate meeting, the DSRR or designee may meet with the Complainant as needed.
Pertinent records, exhibits and written statements may be accepted by the DSRR or designee for consideration. The DSSR or designee may arrange to meet individually with witnesses or other relevant parties.
During the individual Formal Resolution meetings, the Complainant and the Respondent(s) have the right to be supported by any representative they choose who is a member of the College community, unless the community member is also a Respondent in the case being considered, or if the College identifies any conflict of interest. Parents/guardians may not support Respondents or Complainants. Community representatives are there to provide emotional support to a party. They cannot speak, respond, take notes, record, or otherwise participate in the meeting. Delays will not normally be allowed due to the scheduling conflicts of a representative. If a representative disrupts the Formal Resolution meeting, the representative may be asked to remain silent, leave the room, or the Formal Resolution meeting may be rescheduled without that representative in attendance. Students should identify the community representative to the Student Conduct Administrator two days before the Formal Resolution meeting.
All procedural questions are subject to the final decision of the Vice President of Student Life.
The Vice President of Student Life has the authority to intervene at any point in the student conduct process, including the Formal Resolution, to protect the safety and/or wellbeing of individuals and the campus community or the integrity of the College and its administrative processes.
At the conclusion of the Formal Resolution process, the Director of Student Rights & Responsibilities or designated Student Conduct Administrator, shall determine whether the Respondent has violated the Student Code of Conduct. The determination shall be based on preponderance of evidence, that is, whether the facts in the case were sufficient to establish that a violation of the Student Code of Conduct more likely than not occurred. Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in criminal or civil court, are not used in Student Code of Conduct proceedings. The Respondent is notified in writing of the outcome.
Except in the case of a student charged with failing to obey the summons of a College official, no student may be found to have violated the Student Code of Conduct solely because the student failed to appear for the Formal Resolution meeting. In all cases, the evidence in support of the complaint shall be presented and considered in order to determine whether or not the student has violated the Student Code of Conduct.
Decisions made by the administrative conduct officer shall be final, pending the normal appeal process.
There shall be a single record, which could include such items as notes or audio recording, of all Formal Resolutions. The record shall remain the property of the College.
Disciplinary sanctions are designed to educate students and guide future decision-making. If a student is found responsible for a violation of college policy, sanctions may be assigned. Appropriate and reasonable sanctions will be based on current and previous violations. Common sanctions are detailed below; however, student conduct administrators may recommend and assign alternative sanctions. More than one sanction may be imposed for a single violation. Students are required to complete sanctions; failure to comply may result in additional disciplinary action and/or the activation of a “VP of Student Life Hold” on the student’s account. Sanctions may be imposed upon groups or organizations as well as individual students.
- Formal Warning is a written notice to the student that he/she has violated college policy and that continued behavior may lead to more significant disciplinary action.
- Disciplinary Notice is a written notice to the student that rises above a warning and carries additional educational sanctions and notifications. A student on Disciplinary Notice should be aware that subsequent violations of the Student Code of Conduct may jeopardize the student’s good standing with the College.
- Disciplinary Probation is written notice to the student that the student is not in good standing. The duration of the probation is determined by the Student Conduct Administrator. Disciplinary Probation status may negatively impact the student’s ability to participate in certain campus clubs and organizations. It may also impact the student’s eligibility for study abroad and other off-campus study, tuition remission, certain selective academic programs, campus leadership programs and positions, and campus employment opportunities. Parents/guardians, coaches, academic advisors, some academic programs and co-curricular program advisors may be notified of the student’s probationary status.
- Disciplinary Suspension is a written notice to the student that the student is separated from the College for one or more semesters. When a student is placed on Disciplinary Suspension, a VP of Student Life Hold is activated on the student’s account, the student is not permitted to register for classes, may not be on campus, and may not attend any college-sponsored events (on or off campus) without written permission from the Vice President of Student Life or designee. The suspended student will receive a “WF” in all current courses; the “WF” notation will appear on the student’s permanent transcript. Disciplinary Suspension will be noted on the student’s transcript through the length of the suspension period. In some cases, in order to allow the student to complete the current semester, disciplinary suspension may be deferred to begin the following semester. Special conditions, at the discretion of the Student Conduct Administrator, may apply during a deferred suspension. The College will not accept transfer credits earned at another institution during a period of disciplinary suspension. At the conclusion of the suspension period, the student must petition the Vice President of Student Life in writing for permission to return to the College. The VP of Student Life may require a personal meeting to determine eligibility; return following a disciplinary suspension is not automatic as special conditions or considerations imposed by the Student Conduct Administrator may apply. Approval for re-entry must be secured three weeks prior to the start of the new semester. Students who receive a sanction of disciplinary suspension will permanently forfeit their merit scholarship (if applicable). The merit scholarship will not be reinstated, even if the student is eligible to return after the suspension period has ended. The record of disciplinary suspension is maintained in the student’s confidential file for seven years. Parents/guardians, coaches, academic advisors, some academic programs and co-curricular program advisors may be notified of the student’s status.
- Disciplinary Expulsion is a written notice to the student that the student is permanently separated from the College for disciplinary reasons. An individual who has been expelled from the College is not permitted on campus for any reason without permission of the Vice President of Student Life. Disciplinary Expulsion is recorded on the student’s permanent transcript; the expelled student will receive a “WF” in all current courses as noted on the student’s permanent transcript. Documents supporting the student conduct decision are maintained in the student’s confidential file for seven years. Parents/guardians, coaches, academic advisors, some academic programs and co-curricular program advisors may be notified of the student’s status.
- Advisor Notification/Conference is notice to the student’s academic advisor, international student advisor or other program advisor. The advisor will be notified that the student has been found responsible for a violation of the Student Code of Conduct, and the student may be required to meet with the advisor.
- Alcohol/Drug Assessment requires student to complete an alcohol or other drug (AOD) assessment with a college staff counselor. The cost of an on-campus AOD assessment is $100 and requires two sessions. The student is responsible for the cost of the assessment and must provide evidence of successful completion.
- Athletic Director Notification/Conference is notice to the Department of Athletics. The Athletic Director will be notified that the student athlete has been found responsible for a violation of the Student Code of Conduct and the student athlete may be required to meet with the Athletic Director and/or team coach.
- BASICS – (Brief Alcohol Screening & Intervention of College Students) –Student will meet with a staff counselor to examine alcohol or other drug use in a judgment-free two-session process. Fee is $80.
- CHOICES – The student will attend a 90-minute alcohol abuse prevention and harm reduction session. Students are presented with educational information, and are encouraged to reflect in a personal journal on what they have learned as it relates to their choices about drinking. Fee is $50.
- College Employer Notification/Conference informs the student’s college employment supervisor that the student is responsible for a violation of the Student Code of Conduct; the student may be required to meet with the supervisor.
- College Weekend Suspension restricts the student from College property or any college-sponsored event held on/off campus during a designated weekend(s).
- Community Service requires the student to complete a service project in the College community, surrounding community, or student’s home community.
- Educational Project requires the student to review an article or video, write a paper, complete a project, etc. at the discretion of the Student Conduct Administrator.
- Education requires the student to participate in an educational session facilitated by a professional. Student is responsible for the cost of the educational program and must provide evidence of successful completion.
- E-CHUG is a free 15-minute online, personalized and confidential, alcohol screening.
- E-TOKE is a free 15-minute online, personalized and confidential, marijuana screening.
- Fees and/or Fines may be imposed in conjunction with any sanction at the discretion of the Student Conduct Administrator.
- Group Deactivation includes removal of College recognition and funding for a specified period of time.
- Letter of Apology requires student to explain decisions and to apologize for misconduct to members of the community.
- Loss of Privileges restricts participation in particular activities/programs or campus events. Denial of privileges may include, but is not limited to, ability to represent the College in any way, use of facilities, participation in co-curricular activities, holding a leadership position, housing lottery privileges and housing privileges including break housing. Loss of privileges may also apply to groups, athletic teams, clubs and organizations.
- No Communication/No Contact restricts the student from any contact, whether in person, electronic, or via third parties, with one or more students.
- Other appropriate sanctions that do not fall within the scope of the items listed in this section.
- Parent /Guardian Notification alerts student found responsible for a Student Code of Conduct violation that parent/guardian will be notified.
- Residence Expulsion results in student being permanently removed from college housing.
- Residence Life Notification—The Director or Assistant Director of Residence Life may be notified if a student is found responsible for a violation that impacts other students in residence halls or other College-owned or operated housing.
- Residence Relocation results in a student being administratively moved to a different on-campus residence.
- Residence Restriction results in restricted access to certain college housing buildings.
- Residence Suspension requires the student to terminate occupancy of on-campus residence for a specified period of time. Restricted access to residence halls during the period of suspension may also be involved. At the conclusion of the residential suspension period, the student must petition the Associate Vice President of Student Life and Director of Residence Life in writing for permission to return to the College. The Associate Dean and Director of Residence Life may require a personal meeting to determine eligibility; return following a residential suspension is not automatic. Approval for re-entry into residential housing must be secured three weeks prior to the start of the new semester.
- Restitution requires student to make compensation for loss or damage to college property. This may take the form of appropriate service and/or monetary or material replacement.
- Student Life Conference requires the student to meet with the Vice President of Student Life or other student life administrator.
- Student Skills for Life Classes- A three-session interactive alcohol/drug education class held on campus. Fee is $125.
- VP of Student Life Hold blocks the student from registering for classes until expectations from the Office of Student Rights and Responsibilities are satisfied.
Notations on the Student’s Permanent Transcript and Confidential File
Every student has (1) a permanent transcript maintained as part of each student’s academic record by the Office of Registration and Records and (2) a separate confidential file maintained in the Vice President of Student Life’s Office.
- The permanent transcript is part of the student’s official academic record.
- The confidential file contains documents related to student conduct violations and outcomes and may include notes from personal interactions with college personnel.
The College routinely expunges the student confidential file seven years after the student’s graduation, withdrawal, suspension or expulsion. An individual record of a student conduct violation maintained in a student’s confidential file may be expunged seven years after the date of the violation upon request of the student.
Disciplinary expulsion is noted on the student’s permanent transcript.
Disciplinary suspension is not formally indicated on the permanent transcript; however, the student receives a “WF” for each enrolled course in the semester when the suspension sanction was imposed. The grade “WF” is noted on the permanent transcript.
The following table is a non-binding guideline outlining potential sanctions for violations:
Type of Violation – EXAMPLES ONLY
First minor violation
(e.g.Illegal possession of small quantity of alcohol, noise disturbance, unregistered guest)
Student Life Conference (s)
Letter of Apology
VP of Student Life’s Hold
Second minor violation
Student Life Conference(s)
VP for Student Life Hold
First violation of greater significance
(e.g. Borough citation for underage alcohol, complicity, large quantity of alcohol over 21, attending large party with alcohol, damage to property, public intoxication, public urination, violation of overnight host policy, dishonesty, gambling, unauthorized possession, use or sharing of college resources, business ventures, failure to comply)
Alcohol/Drug Assessment $100
Skills for Life Classes $125
Student Life Conference(s)
Letter of Apology
VP for Student Life Hold
Multiple minor violations or single violation of more serious nature
(e.g. second under-age alcohol possession, large quantities of alcohol with underage students present, hospital transport for alcohol or other drugs, tampering with fire safety resources, theft, damage to property, harassment or intimidation, sexual misconduct, possession of marijuana, making a false report/allegation)
Skills for Life Classes $125
Loss of Privileges
Student Life Conference(s)
Alcohol/Drug Assessment $100
Suspension from Residence
VP for Student Life Hold
Single serious violation for behavior which impacts the safety and well-being of others and/or negatively affects Elizabethtown College or repeated violations, especially when occurring in one academic year or while student is on Disciplinary Probation
(e.g. sexual misconduct, stalking, dating violence, domestic violence, driving under the influence, bias-motivated violence or threats, starting a fire, physical assault, institutional vandalism, making a false report/allegation, sale and/or distribution of alcohol to minors, sale and/or distribution of natural or synthetic marijuana, sale and/or distribution of other drugs including prescription medications, possession and/or use of weapons, ammunition or flammable substances, violations of Federal, State or local laws)
1 or more semesters
VP of Student Life Hold
Student Life Conference(s)
Financial Aid Office
Single serious violation for behavior which impacts the safety and well-being of others and/or negatively affects Elizabethtown College or repeated violations, especially when occurring in one academic year or while student is on Disciplinary Probation
(e.g. nonconsensual sexual intercourse, sexual violence, dating violence, driving under the influence, bias-motivated violence or threats, starting a fire, physical assault, institutional vandalism, making a false report/allegation, sale and/or distribution of alcohol to minors, sale and/or distribution of natural or synthetic marijuana, sale and/or distribution of other drugs including prescription medications, possession and/or use of weapons, ammunition or flammable substances, violations of Federal, State or local laws)
Permanent separation from the College (Expulsion)
Financial Aid Office
*Academic Standing Committee is notified of student conduct violations whenever a student is on academic contract or probation. The College reserves the right to notify local police about any suspected violation of federal, state or local law.
**See Family Educational and Privacy Act (FERPA) for more information about FERPA and parent notification.
A student found responsible of a violation of the Student Code of Conduct may appeal a Formal Resolution decision and/or sanction(s) in writing within five (5) business days of the time of written notification of the decision. (In cases of sexual harassment and sexual misconduct, the Complainant and Respondent may appeal. See Policy Regarding Sexual Harassment, Sexual Misconduct (including Sexual Assault), Sexual Exploitation, Stalking, Dating Violence, and Domestic Violence for the appeal process.) Decisions rendered by the conduct officer shall be final until an appeal outcome has been determined. Disciplinary sanctions generally are stayed pending appeal, unless the Director of Student Rights & Responsibilities determines that sanctions should be immediately implemented because the underlying offense involved serious harm to another person or the student otherwise presents a continuing risk of harm or disruption to the community.
An appeal must be based on one or more of the following reasons; the appeal officer may decide not to consider an appeal if sufficient grounds have not been articulated for an appeal.
- There are new facts, unavailable at the time of the Formal Resolution meeting that could reasonably be expected to change the original decision. The student must outline the source of new information, the name(s) of the individual(s) who can present this information, the reason(s) why this information was not available at the time of the Formal Resolution meeting, and the reason(s) why this information may contribute to a different decision.
- There was a substantial violation of the student conduct procedures that may change the original decision. The student must include a citation of specific procedural error, the reason(s) why the procedural error was not mentioned in the Formal Resolution meeting, and how the correction of the error can contribute to a different decision.
- The sanction imposed is substantively disproportionate to the violation. The student must include specific information about why the sanction is deemed substantively disproportionate.
The appeal must articulate, with specificity, which of the three above reasons forms the basis of the appeal. The College will not consider any of the above reasons that is not specifically raised and discussed in the appeal.
An appeal will be considered by an appeal officer. The scope of the appeal will be limited to one or more grounds outlined above. The appeal is not a de novo review of the original student conduct decision. The Appeal Officer gives deference to the student conduct administrator’s original decision.
Appeal officers will be trained and knowledgeable about the student conduct process.
In most cases, the appeal will be completed within ten (10) business days after the receipt of the appeal letter. There are conditions by which the College may deem it necessary to either expedite or postpone an appeal. If this occurs, there will be a written communication to the Respondent. An appeal may be assigned to a specific appeal officer to avoid a conflict of interest or to expedite a review. The Director of Student Rights & Responsibilities or designee and the Associate Vice President of Student Life will assign the appeal cases to an Appeal Officer, prepare relevant documents for the review, and conduct a preliminary meeting with the Appeal Officer to define the scope of the appeal.
The Appeal Officer Will:
- Review the record only. The record will normally consist of any Formal Resolution documents and materials, and the decision letter. In some cases, the review may include any relevant new information presented by the student.
- Provide a final written decision and explanation to the DSRR generally within ten (10) business days after receipt of appeal letter. Some cases may require additional time.
The Appeal Officer May:
- Determine the appeal is without merit and uphold the original decision and sanction(s).
- Determine that new and relevant information presented in the appeal could reasonably alter the underlying outcome. In this situation, the Appeal Officer, will return the case to the original Student Conduct Administrator and ask for consideration of the information and request final determination based on new information. The College reserves the right to seek a competent, trained, outside party to reach a final determination.
- Determine a procedural error was made that likely materially impacted the outcome of the original decision. In this situation, the Appeal Officer will refer the case to the Vice President of Student Life who may take steps necessary to resolve the complaint or may seek a competent, trained, outside party to reach a final determination. Determine the sanction(s) should be reconsidered. In this case, the Appeal Officer will refer the appeal to the Vice President of Student Life for the sole purpose of final sanctioning. See previous section on Sanctions.